10 Apps to Save Time on Administrative Tasks 1

10 apps for administrative tasks

In a business, administrative chores can stack up. It might only take 20 minutes to send an email, or five minutes to answer your business cell, but all of these little tasks can take up a significant amount of time. Before you know it, your day is nearly over and you haven’t done half of the things that you wanted to do.

To get some of that time back, we asked entrepreneurs to help us compile a list of apps that can save time on administrative tasks. Here’s a look at the top 10 time-saving apps for your business:

imagesEvernote

If you need to take a few notes during a meeting, turn to Evernote. It’s a popular choice and functions well with other apps. You can save files and share notebooks with other team members too.

images-1Google Drive

This file-sharing app can help your team access documents and pictures on the go.

“You never know which team member will need a file for what, where, and when,” says Timothy Panicali, CEO of Cool Gel ‘n Cap. “Google Drive is key in our business.”

Some business owners use it as a backup system too. Not only can you access your documents anytime, but you can also put them on the drive for safekeeping.

FB-pagesPages Manager

If you operate more than one business Facebook page, you can use the Pages Manager app to simplify your social media life. You can access all of your Facebook accounts from one dashboard. You can see metrics, post messages, and interact with your customers.

hootsuite-logo-200x200Hootsuite

Hootsuite is another social media app. This one allows you to access all of your channels in one spot. From Twitter to Facebook, you can see them all with this app. You can check metrics, schedule posts, and keep up with your followers.

imgresExpensify

You can take the hassle out of tracking expenses with Expensify. Joshua Ness, the co-founder of StrategyHack, a marketing firm, says he used the old, antiquated method of receipt-saving and spreadsheets until he found Expensify.

“This app has eliminated the headache of handling business expenses for me and my team,” he says. The entrepreneurs that we talked to suggested this app the most.

milebugMilebug

Need to track your mileage for work? This app can help you with that. It can even create mileage reports for you, which can include other travel expenses like hotel costs and tolls. At the end of the year, you’ll have all of your mileage in one spot and can export the data for tax purposes.

scheduleonce-logoScheduleOnce

Coordinating schedules is one of those tedious tasks that can eat up a lot of your time. The ScheduleOnce app is designed to make setting up appointments easy. You can use it in house to coordinate meetings, or extend an invite to your clients to schedule their own appointment.

HelpScout-GPHelp Scout

If your business has a help desk or requires customer support lines, you might consider checking out Help Scout. Gabe Mays, the founder of Just Add Content, an online website builder, says this app allows him to manage his customer support through email without logging into a complicated system.

mzl.hbueiudbMailtracker

Ever wonder if your employees are really reading the memos you send out? With Mailtracker you get a report of who reads your email, when it was read and for how long. It work with your regular email system so there’s no need to change your workflow.

mzl.wleuzuksSquare Register

With Square register you can accept credit card payments with your smartphone. Square does take a 2.75 percent cut of each transaction. You sync this app with your bank account so the payments that you collect are deposited right into your account.

Which app helps you clear your administrative to-do list? Share it with us in the comment section below.

About the Author Lisa Furgison is a journalist with a decade of experience in all facets of media. Follow Lisa on Google+ Read more »

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  • http://www.liveplan.com/ Noah Parsons

    Great list, Lisa! Glad that I already use a few of these, such as Evernote and Google Drive.

    Time tracking and payroll are two additional administrative tasks that are always a headache. My favorite solutions for those are Tsheets.com and the payroll solution built right into QuickBooks. PayChex is also another good payroll solution.

    For anyone that does end up using QuickBooks for payroll, be sure to use it via the desktop app instead of online. For some reason, it’s much cheaper through QB for Windows.