What is a SWOT Analysis? 23

What is a SWOT Analysis? Definition, Purpose, and Examples

Conducting a SWOT analysis of your business is actually kind of fun. It won’t take much time, and doing it forces you to think about your business in a whole new way.

The point of a SWOT analysis is to help you develop a strong business strategy by making sure you’ve considered all of your business’s strengths and weaknesses, as well as the opportunities and threats it faces in the marketplace.

As you might have guessed from that last sentence, S.W.O.T. is an acronym that stands for Strengths, Weaknesses, Opportunities, and Threats. A SWOT analysis is an organized list of your business’s greatest strengths, weaknesses, opportunities, and threats.

Strengths and weaknesses are internal to the company (think: reputation, patents, location). You can change them over time but not without some work. Opportunities and threats are external (think: suppliers, competitors, prices)—they are out there in the market, happening whether you like it or not. You can’t change them.

Existing businesses can use a SWOT analysis, at any time, to assess a changing environment and respond proactively. In fact, I recommend conducting a strategy review meeting at least once a year that begins with a SWOT analysis.

New businesses should use a SWOT analysis as a part of their planning process. There is no “one size fits all” plan for your business, and thinking about your new business in terms of its unique “SWOTs” will put you on the right track right away, and save you from a lot of headaches later on.

In this article, I will cover the following:

How to Conduct a SWOT Analysis

To get the most complete, objective results, a SWOT analysis is best conducted by a group of people with different perspectives and stakes in your company. Management, sales, customer service, and even customers can all contribute valid insight. Moreover, the SWOT analysis process is an opportunity to bring your team together and encourage their participation in and adherence to your company’s resulting strategy.

A SWOT analysis is typically conducted using a four-square SWOT analysis template, but you could also just make a lists for each category. Use the method that makes it easiest for you to organize and understand the results.

I recommend holding a brainstorming session to identify the factors in each of the four categories. Alternatively, you could ask team members to individually complete our free SWOT analysis template, and then meet to discuss and compile the results. As you work through each category, don’t be too concerned about elaborating at first; bullet points may be the best way to begin. Just capture the factors you believe are relevant in each of the four areas.

Once you are finished brainstorming, create a final, prioritized version of your SWOT analysis, listing the factors in each category in order from highest priority at the top to lowest priority at the bottom.

Questions to Ask During a SWOT Analysis

I’ve compiled some questions below to help you develop each section of your SWOT analysis. There are certainly other questions you could ask; these are just meant to get you started.

Strengths (internal, positive factors)

Strengths describe the positive attributes, tangible and intangible, internal to your organization. They are within your control.

  • What do you do well?
  • What internal resources do you have? Think about the following:
    • Positive attributes of people, such as knowledge, background, education, credentials, network, reputation, or skills.
    • Tangible assets of the company, such as capital, credit, existing customers or distribution channels, patents, or technology.
  • What advantages do you have over your competition?
  • Do you have strong research and development capabilities? Manufacturing facilities?
  • What other positive aspects, internal to your business, add value or offer you a competitive advantage?

Weaknesses (internal, negative factors)

Weaknesses are aspects of your business that detract from the value you offer or place you at a competitive disadvantage. You need to enhance these areas in order to compete with your best competitor.

  • What factors that are within your control detract from your ability to obtain or maintain a competitive edge?
  • What areas need improvement to accomplish your objectives or compete with your strongest competitor?
  • What does your business lack (for example, expertise or access to skills or technology)?
  • Does your business have limited resources?
  • Is your business in a poor location?

Opportunities (external, positive factors)

Opportunities are external attractive factors that represent reasons your business is likely to prosper.

  • What opportunities exist in your market or the environment that you can benefit from?
  • Is the perception of your business positive?
  • Has there been recent market growth or have there been other changes in the market the create an opportunity?
  • Is the opportunity ongoing, or is there just a window for it? In other words, how critical is your timing?

Threats (external, negative factors)

Threats include external factors beyond your control that could place your strategy, or the business itself, at risk. You have no control over these, but you may benefit by having contingency plans to address them if they should occur.

  • Who are your existing or potential competitors?
  • What factors beyond your control could place your business at risk?
  • Are there challenges created by an unfavorable trend or development that may lead to deteriorating revenues or profits?
  • What situations might threaten your marketing efforts?
  • Has there been a significant change in supplier prices or the availability of raw materials?
  • What about shifts in consumer behavior, the economy, or government regulations that could reduce your sales?
  • Has a new product or technology been introduced that makes your products, equipment, or services obsolete?


Example of a SWOT Analysis

For illustration, here’s a brief SWOT example from a hypothetical, medium-sized computer store in the United States:

SWOT Analysis Example for a Computer Store

See our SWOT Analysis Examples article for in-depth examples of SWOT analyses for several different industries and business types.

Developing Strategies from Your SWOT

Once you have identified and prioritized your SWOT results, you can use them to develop short-term and long-term strategies for your business. After all, the true value of this exercise is in using the results to maximize the positive influences on your business and minimize the negative ones. But how do you turn your SWOT results into strategies? One way to do this is to consider how your company’s strengths, weaknesses, opportunities, and threats overlap with each other. This is sometimes called a TOWS analysis.

For example, look at the strengths you identified, and then come up with ways to use those strengths to maximize the opportunities (these are strength-opportunity strategies). Then, look at how those same strengths can be used to minimize the threats you identified (these are strength-threats strategies).

Continuing this process, use the opportunities you identified to develop strategies that will minimize the weaknesses (weakness-opportunity strategies) or avoid the threats (weakness-threats strategies).

The following table might help you organize the strategies in each area:

TOWS Analysis Template

Once you’ve developed strategies and included them in your strategic plan, be sure to schedule regular review meetings. Use these meetings to talk about why the results of your strategies are different from what you’d planned (because they always will be) and decide what your team will do going forward.

  • Spring Yang

    Thank you Tim for the article. It helps a lot.
    :)

    • navratan prajapat

      nice artictle its help to get more information about swot of compiness

  • http://na Alfonz

    Hey People,
    This site is only to give you idea how to come up with your own SWOT analysis and not for the authors to do your homework for you. You should do your own work!!!

    Alfonz

  • Jess

    It’s easy to do a SWOT analysis….just study your market situation…

  • Louey William

    Your reviews and guides are great! I’m a young entrepreneur venturing into a business of talent scouting and manpower supplying. I have now a clearer insight on my goals. Because I’m young and inexperienced, your reviews have truly allow me to understand and expand on what I do have. Thank you so much and expect to see me more on you site!

  • Sicelo Shongwe

    your tips on SWOT are briliant, I’ll try and apply them on My business planning

  • Pingback: SWOT is not Special Weapons And Tactics | Business in General

  • Pingback: A Case Study: Real-Life Business Planning | NIKHIL DAGA

  • reid nottoli

    I like the organization this tool brings to your attention. I run a small business from home and it is some times hard to keep your goals focused.

  • Jegede

    You guys are exceptional.

  • Joyce Bampoe

    Sir
    Can you help me to answer my question? The question reads, Explain how to carry a SWOT analysis and how it might impact upon a negotiation strategy.

    Thanks

  • hetal

    Thank you sir ,your articles helps me a lot.

  • sanjay kumar

    SWOT is basically a simple process but behind every simple process is a matured logic is hidden.
    SWOT is a tool to understanding the organisation’s strength, weakness, opportunity and threats. Actually is mean by strength ……………
    Strength means what kind of performance our organization can provide.
    weakness means if some client offer me that you have to do this but our organization do not have ability to this. swot analysis is very helpful to understand .
    Similarly, Opportunity means If our organization have ability to perform any kind of task then in future or for long time our organization get opportunity.

  • Neha

    Sir
    Can you help me to answer my question? The question reads, Explain how to carry a SWOT analysis of a hotel?

    • http://www.businessingeneral.com Chelle Parmele

      Neha,

      The SWOT basics, listed here in the article, are going to help you create an analysis for a number of different types of businesses. Use the generic template and apply it to your specific need.

      Thanks for your question!
      ‘Chelle Parmele
      Palo Alto Software

  • Nathan

    Hi guys,

    That was well put guys!I really support these SWOT analysis ideas;I would like to add and say that ,”you cannot repair a machine while it is running”. We therefore need a “meeting with ourselves / inner being”to meditate about our walks, behaviors, weaknesses as well our all well-being after every achievement, failure, challenge as well after every accomplishment. This helps and gives us an opportunity to meditate and make realistic resolutions and adjustments as well as make right judgments concerning our life. Life is about forging forward and Bettering the best we can make and therefore this will help us to look forward and attain the highest point possible.

    Nathan Ndunda.

  • Pingback: SWOT Analysis – Strengths, Weaknesses, Opportunities, Threats « EntreprendreToday

  • Pingback: Brand You « Shankaranand's Blog

  • Pingback: How to Do a SWOT Analysis As Part of a Business Plan Or Business Process Strategy » Marylou Spencer

  • Pingback: June 28th Green Marketing Class - Green Marketing Class | Green Marketing Class

  • Josh

    Thanks! This was the most helpful resourse I found for help with the SWOT analysis. Even more detailed then my text book lol :-).

  • Juan Trujillo

    Nice article. It was my first insight into the concept of a SWOT analysis.

  • http://www.showeet.com SWOT

    Hi, Tim, thank you for this valuable article. SWOT is also a key analysis for me and my clients.

  • Mary Jane

    Thanks…… It helps me a lot

  • Zarin Tasnim

    it really was very helpful 4 me……thanku……..

  • Pingback: Swot analysis | Exercisebikess

  • stephen Nibebale Bemile

    That is a brilliant presentation. I just thought that you could reconsider “networks” and “loyalty” as strengths under the SWOT Analysis. I would think that it would be very difficult to control networks since they are more like alliances which are quite independent of the organisation.

    Again, “loyalty of customers and vendors” could be problematic since they may switch to competitors on their own will.

  • Helene

    Thanks for the great article, really helped. Could use some author information, though, when referring to this article in my thesis, e.g. year when this has been written, or when the web pages has been updated… Thanks anyway!

    • bplans

      Hi Helene,
      The author is Tim Berry, and this page was revised and updated in March, 2014. Hope that helps!

  • Clem

    Great article. I’ll feature it in my next post related SWOT templates.
    Clem
    http://www.pptpop.com

  • Pingback: fortidsertul

About the Author Tim Berry is the founder and chairman of Palo Alto Software and Bplans.com. Follow him on Twitter @Timberry. Follow Tim on Google+ Read more »

How LivePlan makes your business more successful

LivePlan: Online Business Planning Software

If you're writing a business plan, you're in luck. Online business planning software makes it easier than ever before to put together a business plan for your business.

As you'll see in a moment, LivePlan is more than just business plan software, though. It's a knowledgable guide combined with a professional designer coupled with a financial wizard. It'll help you get over the three most common business hurdles with ease.

Let's take a look at those common hurdles, and see how producing a top-notch business plan sets your business up for success.

Click to continue
RATE THIS ARTICLE 1 Star2 Stars3 Stars4 Stars5 Stars
Loading ... Loading ...