How To Write An Executive Summary 58

Your executive summary is the doorway to your business plan— this is the time to grab your reader’s attention and let them know what it is you do and why they should read the rest of your business plan or proposal. We’ll show you how to write an executive summary that sets your business plan apart from the stack.

executive summary template

Your executive summary is your pitch. You’ve heard of and probably even given an “elevator pitch.” Write your business plan’s executive summary like it’s an elevator pitch that you’ve had the time to edit to perfection. It should introduce you, your business and your product, but the purpose of writing an executive summary is also to deliver a hard sell. Convince your reader here that you have a great idea they should invest their time and/or money in.

Write it last. Even though the executive summary is at the beginning of a finished business plan, many experienced entrepreneurs (including me) choose to write the executive summary after they’ve written everything else. Ideally the executive summary is short—just a page or two—and highlights the points you’ve made elsewhere in your business plan, so if you save it for the end, it will be quick and easy.

In this article, I will cover the following:

 

What Should An Executive Summary Include?

For A Standard Business Plan

In a standard business plan with a standard executive summary, the first paragraph of your executive summary should generally include your business’s name, its location, what product or service you sell and the purpose of your plan.

Basically, the first paragraph is an introduction to what you—and your business plan—are all about. Another paragraph should highlight important points, such as projected sales and profits, unit sales, profitability and keys to success. Include the news you don’t want anyone to miss. This is a good place to put a highlights chart—a bar chart that shows sales, gross margin and profits (before interest and taxes) for the next three years. You should also cite and explain those numbers in the text.

For An Investor-Ready Business Plan

If you’re looking for investment or a loan, say so in your executive summary. Specify the amount required, and in the case of an investment, specify the percent of equity ownership offered in return. (Leave loan details out of the executive summary.)

And if you’re shopping around for capital, your executive summary should be persuasive. Make your prospective investor want to keep reading; convince them to invest in your new business idea. The best way to do this is to include the seven key components of a pitch:

1. Problem

The most important thing is to identify a problem that is worth solving. If your product or service doesn’t solve a problem that potential customers have, you don’t have a viable business. Simple as that. The problem you solve doesn’t need to be earth-shattering—”there are no good ice cream shops in Portland” is a perfectly valid problem to solve with a business—but you need to identify it.

2. Solution

Once you’ve clearly defined the problem you’re solving, you need to explain your solution. A clear problem statement will help you focus your solution on solving that one problem, and not stretch the solution to solve multiple potential problems. Try to describe your product or service and how it functions as a solution in just a few sentences or bullet points.

3. Target Market

It’s always tempting to define a target market that’s as large as possible, but that does not make for a credible pitch. For example, if you want to open an ice cream shop in Portland, you might think your target market is “everyone in Portland who eats ice cream”. But what’s the personality of your business? Is your ice cream shop a kid-friendly place with lots of candy toppings and funny flavor names and maybe even a playground? Is it an artisan place with locally-produced ingredients and intriguing flavors like Raspberry-Habanero Sorbet? For the first ice cream shop, your target market is Portland-area families with young kids; for the second, your target market is Portland-area foodies.

Next you’ll need to do a little research to estimate how many people are in each target market segment you’re after. If you live in the US, the US Census site is an invaluable resource for this. The SBA site also has a great collection of links for market research. After you have some population data, try and estimate what an average person in each group currently spends each year on their current solution to the problem you are solving. Now, just multiply the number of people in your target market segment by how much they currently spend and you will have a realistic “market size” number or your target market. These numbers are critical and are part of any good pitch.

4. Competition

Every business has competition. Even if no one has come up with a solution similar to what you have come up with, your potential customers are solving the problem they have with some alternative. For example, the competitors to the first cars weren’t other cars but horses and walking. As you think about your competition and existing alternatives, think about what advantages your solution offers over the competition. Are you faster, cheaper, better? Why would a potential customer choose your solution over someone else’s?

5. Team

No matter how great or unique your solution is, if you don’t have the right people on board, you won’t be able to see it to fruition. Why is your team the right team? Explain how you and your business partner(s) are each uniquely qualified to execute your vision for this business, and why you are the right team to bring this business to success.

If you don’t have your entire team in place, that’s not a mark against you. The more important thing is to understand that you have gaps in your management team and that you need to find and hire the right people. Address any gaps you think you have, and explain your plan for filling them.

6. Financial Summary

Where does your revenue come from, and what are your expenses? If your business plan is developed enough that you have a detailed sales forecast and expense budget included, reference the numbers you have (and direct the reader to the correct page of your business plan’s financial summary in case they want to see more). If you don’t know your industry very well yet and are still assembling a detailed financial summary for your business plan, that’s okay—for a pitch, a detailed forecast and budget aren’t necessarily required.Explain your business model and detail how your business will earn revenue and what your expenses will be in operation.

7. Milestones

Talking about upcoming milestones in your pitch makes your business a reality. Tell your reader about your upcoming goals and when you plan to achieve them. If you have already accomplished notable milestones, you should mention those. For example, if you are opening an ice cream shop, investors will want to know about your plans to sign a lease, design the interior and open for business. Or if you’ve invented a new medical device, prospective investors will want to know where you are in the clinical trial process. What steps have been accomplished and what’s the projected schedule for final approvals from the FDA?

For An Internal Plan, Operations Plan or Strategic Plan

An internal plan—such as an annual operations plan or a strategic plan—doesn’t have to be as formal with its executive summary. Make the purpose of the plan clear, and make sure the highlights are covered, but you don’t necessarily need to repeat the business location, your product or service description, your team’s biographies or other details.

How Long Should An Executive Summary Be?

Never waste words in an executive summary. Experts differ on how long an executive summary should be—some insist that it takes just a page or two, others recommend a more detailed summary, taking as much as ten pages, covering enough information to substitute for the plan itself—but although 50+ page business plans used to be common, investors and lenders these days expect a concise, focused plan.

The best length for an executive summary is a single page. Emphasize the main points of your plan and keep it brief. You are luring your readers in to read more of the plan, not explaining every detail of your business. A helpful exercise in writing concisely is to try to make every point you want to make—such as the seven key elements of a pitch—in three sentences or fewer.

Don’t confuse an executive summary with the summary memo. The executive summary is the first chapter in a business plan. The summary memo is a separate document, normally only 5–10 pages at most, which is used to substitute for the business plan with people who aren’t ready to see the whole plan yet.

Executive Summary Format

The standard executive summary format is about a page of writing, followed by easy-to-skim subsections that highlight your main points. These subsections are usually your financial chart—a bar chart that shows sales, gross margin and profits (before interest and taxes) for the next three years—followed by your main objectives (a numbered or bulleted list is best), your mission statement and your keys to success (i.e., what makes your business stand out from your competitors).

See a sample executive summary for a Washington, D.C., bakery or for an online pharmacy.

More Executive Summary Advice

Choose from hundreds of executive summary examples. Every business plan begins with an executive summary. Take advantage of Bplans’ more than 500 examples of good business plans—all available online for free—to search for the sample plan that best fits your business’s profile, and then use that plan’s free example executive summary as a guide to help you through the process of writing your own.

Don’t make common mistakes. I’ve seen thousands of business plans, good and bad, and I can tell you that avoiding these common business planning errors will put you far ahead of the curve.

More Business Planning Resources

Sample business plans: Over 500 free sample business plans from various industries.

Business plan template: This fill-in-the-blank business plan template is in the format preferred by banks and the U.S. Small Business Administration (SBA).

How to start a business: An easy-to-follow six-step process for starting a new business.

LivePlan: Easy, cloud-based business planning software for everyone. This online software includes expert advice, built-in help and more than 500 complete sample business plans.

LivePlan: Windows software that makes it easy to create a business plan, regardless of your business planning experience or formal training.

 

About the Author Tim Berry is the founder of Palo Alto Software and Bplans.com. Follow him on Twitter @Timberry. Follow Tim on Google+ Read more »

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  • jimmy

    Another paragraph should highlight important points, such as projected sales and profits, unit sales, profitability and keys to success. Include the news you don’t want anyone to miss. This is a good place to put a highlights chart, a bar chart that shows sales, gross margin, and profits before interest and taxes for the next three years. You should also cite and explain those numbers in the text.

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    lj

  • http://www.businessconsultingabc.com/Writing_An_Effective_Executive_Summary.html Frank Goley

    Hi Tim,

    Great article (as usual). I find that if the business plan was well developed through a good buisness planning process, then the executive summary will most often be solid, provided it is customized to the reader, as you mention in your article. I think a good ES is the result of a great business plan, and you can’t have one with out the other.

    Best,

    Frank

  • http://www.theexecutiveplan.com Adam Hoeksema

    I recently wrote a similar article on my blog titled, “What is the Purpose of an Executive Summary?” I thought this might be a relevant addition:

    Hundreds of thousands of small business owners and entrepreneurs set out each year to write or re-write their business plan. After spending up to hundreds of hours crafting the perfect plan, they simply take the heading from each of the major sections and throw together a summary of the business plan in 20 minutes. The purpose of your executive summary is not merely to “summarize” your business plan. The purpose is far greater. Your executive summary should be used to:

    Make a Memorable First Impression – You only have one chance to make a first impression. You could have the greatest business plan ever created, but with a poor executive summary your readers won’t even make it to the heart of the business plan. Your executive summary is a sign of what is to come for the reader. If you put them to sleep in the first 2 pages they certainly will not even consider digging in to your 40 page business plan.

    Leave the Reader Intrigued; Asking for More – Much like a movie preview your executive summary should whet the readers appetite for the main course. You want to point out some of the exciting attributes of your business plan, but don’t give away all its twists and turns. Disclose just enough information to leave the reader curious. Your goal should be to compel the reader to dig into the meat of your business plan to answer their questions about some of the plan’s details.

    Differentiate – Stand Out – Depending on who your readers are, they may have seen hundreds even thousands of business plans and executive summaries. You need to stand out right away or risk losing the chance to try to stand out later. If you start off your executive summary with a boiler plate template you are asking for the reader to just skim over the plan, and then just toss it aside because they have seen it all before. If you can hook them from the beginning they may actually give your business plan a chance.

    Ultimately the purpose of your executive summary is to compel the reader to continue on, but who really has time to read a 40 page business plan? That is why it is vital to make a memorable first impression, leave the reader intrigued, and to differentiate your plan from the rest of the world.

  • http://www.businessconsultingabc.com/Writing_An_Effective_Executive_Summary.html Frank Goley

    You are right Tim. The executive summary is very important and needs to be a really tight document as this will be the first point of contact with a business plan’s reader. Mess up with the executive summary, and your business plan stands a chance of not being read or considered serious.

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  • http://www.davidashforth.com David Ashforth

    Executive summaries! Probably the most important part of the business plan… It helps the reader/investor decide weather or not he is going to keep reading…

    I write a ES and include as much details as possible… then re-read it and remove the fluff (repeat that step about 5 times)… Never waste space/words when writing this summary!

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    Thanks for these great tips! “Never waste words in a summary.” – So true! Being direct is a favorable quality.

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